Amazon → QuickBooks Online
Connect Amazon settlement payouts to QuickBooks Online
Amazon QuickBooks integration built for settlements—not order dumps. One journal entry per Amazon payout so fees, refunds, ads, and clearing match the money that hits your bank.
Integration
What “Amazon QuickBooks integration” should mean for settlements
Most sellers searching for an Amazon QuickBooks integration already import orders somehow. The real gap is the settlement: the payout report that finally lands as a bank deposit.
Settlement reports vs order dumps
Amazon settlement (payment) reports summarize a payout period—product sales, refunds, referral and FBA fees, advertising, and the residual amount Amazon sends to your bank. An order dump or Sales Receipt per SKU creates volume on the P&L without explaining that deposit. ClearPayout starts from the settlement report, not the order list.
Why bank deposits still don’t match after a native QBO import
Native QuickBooks Online bank rules and order importers often post sales at gross while fees and refunds land elsewhere—or not at all. The deposit that arrives from Amazon is net. Until fees, refunds, ads, and clearing are in one journal entry sized to that deposit, the bank feed will not clear to $0.
Integration
How ClearPayout posts one journal entry per Amazon payout
Each Amazon settlement becomes a single reviewed journal entry in QuickBooks Online. The debit to your Amazon clearing account equals the amount that should hit the bank.
Sales, refunds, fees, ads, and the residual clearing amount
ClearPayout maps settlement line types to your chart of accounts: product sales (and related income), refunds, referral/FBA and other marketplace fees, advertising, and the residual clearing amount. You see the full split before anything posts to QBO.
Review before you push to QuickBooks Online
Nothing posts blindly. Open the settlement, confirm mappings and the clearing debit, then push the journal entry. Exceptions stay visible instead of disappearing into Undeposited Funds.
Integration
Connect Amazon (SP-API) and map accounts
Connect Amazon Seller Central through Amazon’s Selling Partner API (SP-API), then map settlement categories to QuickBooks Online accounts. You can also walk the same workflow on sample settlements in the demo without production tokens.
Accounts you’ll typically map
Income for product sales (and optional other income buckets), expense accounts for referral/FBA fees and ads, contra or refund accounts, and one asset clearing account for Amazon. Adjust names to match your existing CoA—ClearPayout maps to what you already use.
One clearing account per marketplace
Keep a dedicated Amazon clearing account (separate from Walmart or eBay clearing). The journal entry debits clearing for the payout; when the bank deposit lands, you match it to clearing so the difference is $0 for that settlement.
Integration
From settlement report to matched bank deposit
A typical Amazon → QBO run looks like this:
- 01Open the Amazon settlement / payment report (or a sample payout in the demo).
- 02Confirm sales, refunds, fees, ads, and the clearing debit equal the expected bank amount.
- 03Post one journal entry to QuickBooks Online.
- 04When the deposit appears in the bank feed, match it to the clearing balance and close the period.
Integration
What this integration does not do
ClearPayout is a settlement layer for QuickBooks Online. Scope limits are intentional so Walmart and eBay can follow the same pattern later without turning into a WMS.
No inventory / WMS, no per-order invoices, no QuickBooks Desktop
We do not sync inventory, post COGS or landed cost, create per-order Sales Receipts or invoices, or support QuickBooks Desktop. Keep your 3PL, listing tool, or inventory system for stock. v1 is QuickBooks Online only.
FAQ
Common questions
Try Amazon settlements in the demo
Six sample payouts · QuickBooks Online · no production tokens required for demo